Management Report: July 2020

Posted on Wed, 07/01/2020 - 12:00pm

By Violette Deschamps, Malibu East Manager

Office HoursCORONAVIRUS: At the time I am writing this article, Tuesday, 6/29/2020, Malibu East Condominium does not have another known COVID-19 case.

Management recently received complaints from residents who feel unsafe in the building resulting from other residents, contractors and visitors relaxing the 6-foot distancing, use of personal protection, and sanitation of the touched surfaces. Such undue relaxation of the coronavirus safety measures at the time of a lack of vaccine and effective medication is at the detriment to many of our residents. We wish that everyone will continue to focus on their own safety, but also will take into consideration that the safety measures are aimed at the protection of the others around you. A COVID-19 carrier with no symptoms may feel safe and inclined to overlook or disregard the protection of others. It is management’s goal to maintain the highest level of safety for our residents in the building, including in the elevators, the Laundry Room, the garage, and the recreational amenities, particularly at a time when there is an increase of COVID-19 cases in half of the states after the precipitated relaxation of coronavirus safety measures.

BALCONIES: It came to our attention that some of our residents may be feeding birds from their balconies. Please keep in mind that by doing so, some neighbors may experience undue bird waste on their balconies.

Malibu East is a dog-friendly property. We indeed have fewer dog restrictions than most high-rises, resulting in all sizes and types of loved ones, of which the number is increasing annually. Sadly, management was informed of unpleasant and undesirable dog hair clumps inadvertently landing on balconies where no dogs live. We are assuming that some residents are grooming their loved ones on balconies, omitting sufficient precautions to capture and dispose of the removed hair. For those of you who enjoy doing so, we will appreciate that you take the precautions to prevent the release of dog hair into the air as it may fly and drop onto other balconies.

ACCESS AND USAGE POLICY: Correction about pool guest: Contrary to the protocol issued on 5/23/2020, the Board has disapproved, until further notice, the participation of any guests in any recreational areas, including the pool enclosure.

FACADE AND BALCONY PROJECT: The work is progressing in compliance with the original schedule of Phase 4. Visual summaries prepared by KGH are regularly email-blasted to our residents; the last update was email blasted on 6/30/2020.

Per schedule, RBS is currently concentrating its work force on the balcony membrane of the south balconies, the masonry repairs of the south brick panels, and repairs of the concrete edges of floor slabs and columns. The grinding work necessary to perform the brick and concrete repair work may cause noise disturbance although not as loud as the concrete demolition previously performed on balconies.

West façade: The Board hired BACR (Bulley Andrews) to proceed with the partial repair of the upper west portion of the M tier, at the level of 44th and 43rd floors, north section of the elevation. The scope of work determined by KGH Architects consists of removing the outer layer of customized cinder blocks that replicate the ribs of the concrete of the lower floors; applying a waterproof membrane on the indoor cinder block layer; installing a new outer cinder block layer; and painting the renovated section. Note that new cinder blocks used to erect the designated portion of the facade consist of standard cinder blocks of 15 5/8” and 7 5/8” thickness placed in a standard running bond pattern (scattered/non-aligned vertical joints). The existing cinder block of the upper west façade of the tower were custom-made of non-standard length of 14” and 5 3/4” thickness erected in a stack-bond pattern (one on top of the next, vertically stacked, vertical joints aligned). The standard block sizes and joint pattern differ from the existing cinder block and joint pattern. The existing cinder blocks that were customized for Malibu East are no longer fabricated nor available, and cannot be replicated due to the astronomical costs and lengthy fabrication timetable.

East façade: The Board hired RBS (Reliable Building Systems) to proceed with the partial repair of the lower east facade of the B tier, at the level of 11th floor, north section. The scope of work determined by KGH Architects consists of removing the outer layer of bricks of the designated section; applying a waterproof membrane on the indoor cinder block layer; and erecting a new outer brick panel.

URBAN DESIGN AND LANDSCAPING: The project is progressing in compliance with the projected 2020 schedule. Per the June article, the construction work has been divided into two phases. The Board slightly modified the Phase 1 to be completed in 2020 by including the installation of the parkway fencing following the financial incentives submitted by Helios. Phase 1 of the project will be completed by the end of summer.

Note that Phase 1 now includes:

  1. Dog runs
  2. Hard and soft landscaping of the corner of Sheridan and Glenlake
  3. Irrigation
  4. Tree abatement, pruning and replacement
  5. Parkway fencing
  6. Replacement of the atrium sidewalk from the street to the garage
  7. Replacement of the main glass entrance, including the revolving doors

GARAGE REPAIR, BOAT DOCK REMEDIATION, AND NEW EAST STAIRWELL: The project has been completed, except for one commercial door that will be installed at the east end of the Plaza. Note that the boat dock remediation entailed the replacement and relocation of the generator to be used in case of electrical outage.

Garage overhead concrete slabs: The Board was informed of additional concrete work to be done in the garage related to the overhead concrete of the garage slabs. BACR inspected the overhead slabs and determined the approximate quantities to be replaced. The overhead slabs that were the subject of BACR’s inspection include the Plaza ceiling, and the garage’s first, second and third floor ceilings. The timetable to execute the repair work is not determined at this time.

SLIDING DOOR GUIDELINES: KGH finalized the first draft of the guidelines for the replacement of sliding doors by owners. The report was submitted to the Board for review and discussion. A second edition of the report is expected by the end of July.

NOISE RULE AMENDMENT: The Board is currently preparing a new rule to address noxious and offensive noise transferred into neighboring units or the common areas. Below is a rough draft of the proposed rule that was inspired by suggestions submitted by a unit owner of Malibu East. The new noise rule will be submitted to all owners for comments once the final draft is completed by the Board and approved for distribution. The unit owners will be given the opportunity to submit their comments to the Board. The proposed noise abatement rule may include the following:

Residents must observe the quiet time hours from 10:00 p.m. to 8:00 a.m. daily, indoor and outdoor, regardless of holidays. The noise abatement refers to the reduction of spoken voices, and sounds emanating from sound systems, radios, stereos, amplifiers, TV sets, computers, musical instruments, and other devices producing noises/music/sounds/voices that are not louder than the average conversational level measured vertically or horizontally at the hallway doors and dividing walls of units. Necessary abatement may consist of turning off or lowering the sound sources sufficient to avoid sound transfer into other units or in the common areas. Sound transfer from a unit during the designated quiet time will not be tolerated.
Subwoofers, amplifiers, stereos, and similar sound enhancement equipment: Any audio systems with subwoofers or other sound enhancers shall be equipped with “vibration silencers,” and subwoofers or other sound enhancers shall be installed away from the dividing wall with another unit and off the floor, and shall be erected on sound-absorbing panels. Noise transferred to other units resulting from subwoofers or other sound-enhancing equipment will not be tolerated.

The Board welcomes all suggestions or comments on the noise rule; please submit them to

CONVENIENCE STORE: Despite the coronavirus pandemic, the operators of the Malibu Market keep its door open, and continue to carry daily fresh dishes, fresh meat and produce, breakfasts, espresso coffee, wines, beers and liquors in addition to basic body care products. Importantly, they can deliver to your door for a small fee (call 773-347-9797). The store is open from 7 a.m. to 10 p.m. all days but Sunday; and from 9 a.m. to 9 p.m. on Sundays.